Personal productivity is a hot topic in 2023, as more people are looking for ways to optimize their time, energy, and focus. Whether you want to manage your tasks, projects, emails, notes, or habits, there is an app for that. But not just any app. An app that uses artificial intelligence (AI) to help you work smarter and faster.
AI powered personal productivity apps are software that use machine learning, natural language processing, computer vision, and other AI technologies to automate, enhance, or simplify your workflows. They can also provide personalized insights, feedback, and recommendations to help you improve your performance and achieve your goals.
But with so many AI powered personal productivity apps on the market, how do you choose the best one for you? In this post, we will review and compare the top 5 AI powered personal productivity apps of 2023 based on their features, design, performance, and price. We will also list down 5 pros and 2 cons for each app, and create a comparison table of 4 features that people are interested in.
Let’s get started!
Comparison Table
| Feature | Reclaim.ai | Todoist | Notion | Evernote | Habitica |
|---|---|---|---|---|---|
| Price | $12-$49/month | Free-$60/year | Free-$16/month per member | Free-$14.99/month per user | Free-$47.99/year |
| AI Features | Smart scheduling and rescheduling of tasks, habits, meetings, and breaks | Smart adding and scheduling of tasks using natural language | Smart creation and customization of workspace using drag-and-drop interface | Smart scanning, enhancing, and extracting of information from documents, images, etc. | Smart goal setting and feedback for habits |
| Syncing and Sharing | Syncs with most calendar apps and platforms; Shares calendar events with others | Syncs across all devices; Collaborates with others on shared projects | Syncs across all devices; Collaborates with others on shared workspaces | Syncs across all devices and platforms; Shares notes with others | Syncs across all devices; Joins parties and guilds with other users |
| Integration | Integrates with other productivity apps such as Todoist, Notion, Asana, etc. | Integrates with hundreds of other apps and services such as Google Calendar, Evernote, Slack, Zapier, etc. | Integrates with other apps and services such as Google Drive, Slack, Zapier, etc. | Integrates with hundreds of other apps and services such as Google Drive, Gmail, Slack, Zapier, etc. | Integrates with other apps and services such as Google Calendar, Fitbit, Alexa, etc. |
Reclaim.ai: The Best AI Powered Personal Productivity App Overall
Reclaim.ai is the ultimate AI powered personal productivity app that helps you reclaim your time and take control of your calendar. It syncs with your existing calendar apps (such as Google Calendar or Outlook) and automatically finds the best time for your tasks, habits, meetings, and breaks in your busy schedule.
Reclaim.ai uses AI to analyze your preferences, priorities, deadlines, and availability, and creates smart blocks of time for your activities. It also adapts to changes in your schedule and reschedules your blocks accordingly. You can also set rules and preferences for how Reclaim.ai should manage your time, such as when to start and end your workday, how long to spend on each task or habit, and how much buffer time to leave between meetings.
Reclaim.ai also helps you protect your personal time from work interruptions. It syncs with your personal calendars (such as iCloud or Facebook) and automatically marks them as busy on your work calendar. It also creates events for your personal commitments (such as family time or hobbies) and blocks them on your work calendar. You can also use Reclaim.ai to schedule one-off events (such as doctor appointments or vacations) and make them visible or invisible on your work calendar.
Reclaim.ai is available as a web app and a browser extension for Chrome and Firefox. It works with most calendar apps and platforms (such as Google Calendar, Outlook, Zoom, Slack, etc.). It also integrates with other productivity apps (such as Todoist, Notion, Asana, etc.) to sync your tasks with your calendar. You can try Reclaim.ai for free for 14 days, and then choose from three pricing plans: Solo ($12/month), Pro ($24/month), or Team ($49/month).
Pros
- Automatically finds the best time for your tasks, habits, meetings, and breaks
- Adapts to changes in your schedule and reschedules your blocks accordingly
- Protects your personal time from work interruptions
- Syncs with most calendar apps and platforms
- Integrates with other productivity apps
Cons
- Requires a subscription after the free trial
- Might not work well with complex or unpredictable schedules
Todoist: The Best AI Powered To Do List App
Todoist is one of the most popular and powerful to do list apps on the market. It helps you organize your tasks into projects, subtasks, and sections, and prioritize them with labels, filters, and due dates. It also syncs across all your devices, so you can access your tasks anytime, anywhere.
Todoist uses AI to help you manage your tasks more efficiently. It has a smart Quick Add feature that lets you add tasks using natural language, and automatically assigns them to the right project, subtask, section, label, filter, or due date. It also has a smart Schedule feature that suggests the best due date for each task based on your habits, workload, and deadlines. You can also use Todoist to create recurring tasks that repeat on a daily, weekly, monthly, or yearly basis.
Todoist also helps you track your progress and productivity. It has a Karma system that rewards you with points for completing tasks, streaks for maintaining consistency, and levels for reaching milestones. It also has a Productivity view that shows you how many tasks you completed each day, week, or month, and how well you followed your schedule. You can also use Todoist to collaborate with others on shared projects, assign tasks, comment, and attach files.
Todoist is available as a web app, a desktop app for Windows and Mac, a mobile app for iOS and Android, a browser extension for Chrome and Firefox, and a plugin for Gmail and Outlook. It also integrates with hundreds of other apps and services (such as Google Calendar, Evernote, Slack, Zapier, etc.). You can use Todoist for free for up to 80 projects and 5 people per project, or upgrade to Premium ($36/year) or Business ($60/year) for more features and unlimited projects and people.
Pros
- Organizes your tasks into projects, subtasks, and sections
- Prioritizes your tasks with labels, filters, and due dates
- Uses AI to add and schedule tasks using natural language
- Tracks your progress and productivity with Karma and Productivity view
- Integrates with hundreds of other apps and services
Cons
- Requires a subscription for more features and unlimited projects and people
- Might be overwhelming for some users due to its complexity and flexibility
Notion: The Best AI Powered All-in-One Workspace App
Notion is an AI powered all-in-one workspace app that helps you create, organize, and collaborate on any kind of project or document. It combines the features of a note-taking app, a wiki, a database, a spreadsheet, a kanban board, a calendar, and more.
Notion uses AI to help you create and customize your workspace according to your needs and preferences. It has a drag-and-drop interface that lets you add different types of blocks, such as text, images, videos, tables, lists, charts, maps, and more. It also has a smart search feature that lets you find anything in your workspace with natural language queries.
Notion also helps you organize and manage your workspace with ease. It has a hierarchical structure that lets you nest pages within pages, and link them with bi-directional links. It also has a powerful database feature that lets you store and manipulate any kind of data, such as tasks, contacts, events, products, etc. You can also view and filter your data in different ways, such as table, board, gallery, timeline, calendar, etc.
Notion also helps you collaborate with others on your workspace with real-time editing, commenting, sharing, and permissions. You can also use Notion to integrate with other apps and services (such as Google Drive, Slack, Zapier, etc.) to sync your data and automate your workflows.
Notion is available as a web app, a desktop app for Windows and Mac, a mobile app for iOS and Android, and a browser extension for Chrome. It also has a web clipper feature that lets you save any web page to your workspace. You can use Notion for free for up to 1000 blocks and 5 guests per workspace, or upgrade to Personal ($4/month), Team ($8/month per member), or Enterprise ($16/month per member) for more features and unlimited blocks and guests.
Pros
- All-in-one workspace app
- Drag-and-drop interface
- Powerful database feature
- Hierarchical structure
- Real-time collaboration
Cons
- Requires a subscription for more features and unlimited blocks and guests
- Might have a steep learning curve for some users due to its versatility
Evernote: The Best AI Powered Note-Taking App
Evernote is one of the most popular and reliable note-taking apps on the market. It helps you capture, organize, and access your notes from anywhere. You can use Evernote to create notes of any kind, such as text, images, audio, video, web clippings, PDFs, and more.
Evernote uses AI to help you enhance and manage your notes more effectively. It has a smart camera feature that lets you scan documents, business cards, receipts, and more, and automatically crop, rotate, enhance, and extract the information from them. It also has a smart search feature that lets you find anything in your notes with natural language queries, even if they are handwritten or in images. You can also use Evernote to create tags, notebooks, stacks, and shortcuts to organize your notes.
Evernote also helps you sync and share your notes across all your devices and platforms. It works with most web browsers, desktops, and mobile devices. It also integrates with hundreds of other apps and services (such as Google Drive, Gmail, Slack, Zapier, etc.) to sync your data and automate your workflows.
Evernote is available as a web app, a desktop app for Windows and Mac, a mobile app for iOS and Android, a browser extension for Chrome and Firefox, and a web clipper feature that lets you save any web page to your notes. You can use Evernote for free for up to 60 MB of uploads per month and 2 devices per account, or upgrade to Premium ($7.99/month) or Business ($14.99/month per user) for more features and unlimited uploads and devices.
Pros
- Reliable note-taking app
- Smart camera feature
- Smart search feature
- Syncs across all devices and platforms
- Integrates with hundreds of other apps and services
Cons
- Requires a subscription for more features and unlimited uploads and devices
- Might have some issues with formatting and syncing sometimes
Habitica: The Best AI Powered Habit Tracking App
Habitica is an AI powered habit tracking app that helps you build good habits and break bad ones by turning them into a fun game. It gamifies your life by making you create an avatar that represents you in a fantasy world where you can complete quests, fight monsters, collect rewards, and level up.
Habitica uses AI to help you create and track your habits more effectively. It has a smart goal setting feature that lets you set SMART (specific, measurable, achievable, relevant, and time-bound) goals for your habits, and automatically breaks them down into daily, weekly, or monthly tasks. It also has a smart feedback feature that gives you positive reinforcement or negative consequences based on your performance. You can also use Habitica to create custom rewards and punishments for yourself to motivate you further.
Habitica also helps you have fun and socialize with other habit trackers. It has a multiplayer feature that lets you join parties and guilds with other users who share your goals, interests, or challenges. You can also chat with them, compete with them, or cooperate with them on quests and missions. You can also use Habitica to explore the fantasy world, discover new content, and unlock new features.
Habitica is available as a web app, a mobile app for iOS and Android, and a browser extension for Chrome and Firefox. It is free to use, but you can also subscribe to Habitica Plus ($4.99/month or $47.99/year) for more features and benefits.
Pros
- Gamifies your habits
- Smart goal setting feature
- Smart feedback feature
- Multiplayer feature
- Free to use
Cons
- Might not appeal to some users who prefer a more serious or minimalist approach
- Might have some bugs or glitches sometimes
Conclusion
AI powered personal productivity apps are software that use machine learning, natural language processing, computer vision, and other AI technologies to automate, enhance, or simplify your workflows. They can also provide personalized insights, feedback, and recommendations to help you improve your performance and achieve your goals.
In this post, we reviewed and compared the top 5 AI powered personal productivity apps of 2023 based on their features, design, performance, and price. We also listed down 5 pros and 2 cons for each app, and created a comparison table of 4 features that people are interested in.
We hope this post helped you find the best AI powered personal productivity app for you. If you have any questions or feedback, please leave a comment below. And don’t forget to share this post with your friends who might be interested in AI powered personal productivity apps!
